Exec Board Minutes - 4.1.2010

In attendance: David, Zeke, Justin, Steve, Raphael, Dan, Austin

1. Budget Update
   
   • Remaining budget includes money for Tournaments, Small Events, Trivia Night and Pan Engineering Happy Hour.
     
   • Decided to use Happy Hour money for Summer BBQ instead.
     
   • Fiscal year changes July 1st - aim to use money by then
     
2. Events
   
   1. Trivia Night
      
      • Plan for April 23rd.
        
      • Food by Raphael, Drinks by Zeke, Question by Dan and Justin, Prizes by David, Room Reservation by Steve
        
   2. Beer/Bowling Night
      
      • Mid-may after finals
        
      • Tuesday or Wednesday nights, Tropicana Lanes has specials
        
      • Use Small Events money to subsidize, perhaps $5 per person
        
      • Steve/Haowei
        
   3. Poker Tournament
      
      • Late May, Early June
        
      • Plan to have prizes, but no entry fee
        
      • Use Tournament money
        
      • Have food available, no alcohol
        
      • Zeke
        
   4. Department Picnic
      
      • Put on this year's tab with Happy Hour money
        
      • David will get park reservation
        
      • Late June
        
   5. Habitat For Humanity
      
      • David made initial contact with H4H. Need to find out roughly how many people we'll have before scheduling
3. Happy Hour
   
   • Will send out Happy Hour Survey soon, possibly resulting in new shopping list
     
   • Will start posting who is buying on calendar as advanced notice
     
   • Plan on switching up the location of HH. HH on 4/9 will be in Jolley 4. Future locations: MM lab, MM balcony, Mobilab, others?
     
4. Website Stuff
   
   • Move website to csegsa.blogspot.com to avoid annoying conversions
     
   • Collectively edit the Google Calendar.
     
   • Plan to merge GSA and DSS websites. Possible conversion during Summer, with simpler interface and data from Madeline.
     
5. New Business
   
   1. T-shirt - Send out email requesting designs. Winning design gets two free shirts.
      
   2. Get a cooler for Ice Cream at Happy Hour - check Happy Hour budget
      
   3. Preparing Future Faculty Talks
      
      • Change to Preparing Future Graduatesto include more things about what you should be doing in grad school to get the job you want, and how to figure out what job you want.
        
      • Zeke to talk to faculty and get potential speakers lined up
        
      • Use to fill empty DSS slots
        
   4. Use Money from the Happy Hour that would be when the Trivia night is to get special food for last DSS